Project Associate

Location: Remote(most locations in the United States)

Type: Full Time

Annual Salary: $52,000 – $62,400

Total Compensation Package:

• 5% defined contribution to 401k after one year (not a match)

• $3,000 annual healthcare cost reimbursement (tax-free)

• Four weeks of PTO plus 12 paid holidays

• 48 hours of sick time

• Compensation for overtime hours

• Home office and technology reimbursement

• Merit-based bonus opportunities

• Optional Alternate Work Schedule, allowing eligible employees to work a four-day work week every other week

Who We Are

At Civitas Strategies, we champion the forgotten backbone of our communities – micro and very small businesses that are vital to families but often lack professional support to reach their potential. Since 2009, we've focused on enterprises like child care providers, offering them free, transformative support using public and philanthropic funding. Our innovative approaches have impacted tens of thousands of small businesses across 34+ states and the District of Columbia. Our work changes what's possible for the people running these businesses, and the families they serve.

The Opportunity

We’re seeking a Project Associate to serve as the entry point into our project delivery team, supporting impactful work that helps small businesses thrive. This role is designed for early-career candidates who are eager to grow – don’t worry about specific industry expertise, we’ll teach you the content. Working within our tight-knit team of over 25 professionals, you’ll gain hands-on experience across client support, project coordination, and content development, with close mentorship from experienced leaders and regular access to senior and executive leadership.

The position will let you launch your career in social impact with a team that invests in your growth:

• Skill-Building Foundation: Gain hands-on experience across project support, client communication, and content development – the core competencies that drive growth into the Associate role and beyond

• Mentorship & Access: Work closely with experienced practitioners and senior leadership who are invested in your development from day one

• Clear Career Path: Step onto a defined track with transparent progression toward Associate, Lead Associate, and Senior Associate, where merit drives your advancement

• Real Impact from Day One: Contribute directly to work that strengthens local businesses and communities, even as you’re still building your skills

What You’ll Do:

• Execute assigned project tasks — administrative coordination, scheduling, and operational logistics — while building ownership habits like task planning, progress tracking, and proactive issue-flagging

• Produce and prepare project materials and content — proofreading, formatting, and updating guides, decks, reports, AI-assisted recordings, and web updates — to ensure brand consistency and quality

• Support provider and client tracking systems, helping triage small business owners through training and service pipelines

• Conduct research and data collection that informs client and project work

• Learn to deliver business coaching and technical assistance to small business owners using the Civitas Strategies model, with mentorship from experienced team members

What Makes You a Great Fit:

• 0–2 years of administrative, operations, project coordination, or related experience; recent graduates and early-career candidates encouraged to apply

• Natural curiosity and a genuine interest in supporting small businesses and communities

• Strong written and verbal communication, with the ability to manage multiple priorities and maintain attention to detail (bonus: experience presenting to external audiences through coursework, internships, or early roles)

• Analytical mindset and basic problem-solving — willing to dig into data, research, and new information

• Proficiency with remote collaboration tools (Microsoft Office, Zoom)

• Bachelor’s degree or equivalent well-rounded experience

Schedule: Set schedule of 40 hours a week, regular business hours Monday-Friday with some evening work offered as needed. Alternate Work Schedule: 80 hours across 9 work days (M-F;M-Th) with every other Friday off with some evening work offered as needed.

To Apply 

To apply, please send two writing samples, two references, and resume to info@civstrat.com with Project Associate in the subject line.

Civitas Strategies is an Equal Opportunity Employer that does not discriminate based on race, color, religion, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information, or any other basis protected by relevant national and state law.